Videotaping Conferences

You are planning a big meeting. You reserve the meeting space, order the food and beverage. You invite well known speakers to present and or train those in attendance. It may be the only time you can get this type of speaker to your event. There is a lot of pressure to make it all perfect. Believe it or not, this is the easy part. Most likely because you have done this before for a personal gathering of some sort.
You then realize that you need and AV team to handle light, sound, photos and video. It is way out of your comfort zone. How do you know who to call or if the AV company is being upfront with you?

Here are a few tips to ensure you are getting the best possible service for your budget when it comes to hiring a video company to capture your speakers during their presentation.
1. The company you speak with should ask several detailed questions about the event. This might include questions about lighting, placement of camera, and most importantly, audio.
2. They should ask you how do you plan to deliver the video, streaming, dvd, youtube or thumbdrive?
3. It is important for them to know if the presenter will be using powerpoint slides or video within their talk.
4. A final question they should ask is what is the dress attire? Some events are suit and tie while other are more casual.
For more information on capturing live events such as seminars or conferences, contact the experts at In Focus Studios. We specialize in producing high-quality marketing videos for businesses in all industries. Located near Raleigh, North Carolina and Washington, D.C., our experienced video team serves the entire east coast with video projects, from start to finish. Call today for a free consultation.